Office Assistant

Job ID: 188465
Location: Austinville, VA
Employment Type: Clerical
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Job Title: Office Assistant 

Shift/Hours/Days: 1st shift, 8am-4:30pm Monday-Friday

Client Profile 

The client remains one of the largest employers in the Austinville area and is an important part of the local economy. The company operates approximately 1,000 acres of quarry property and continues to supply limestone products to agriculture, landscaping, sports field managers, and commercial customers across the eastern U.S.

Key Responsibilities

  • Process vendor invoices—Daily 
  • Reconcile vendor statements—Monthly 
  • Issue vendor payments—Weekly Accounts Receivable 
  • Invoice customers—Bulk sales—Weekly 
  • Invoice customers—Bag Sales— daily 
  • Process customer payments Order Entry 
  • Receive customer orders via phone, email or fax 
  • Enter Sales Orders and create shipping tickets 
  • Email shipping tickets to correct locations (VA, GA & NY) Order Entry—Tractor Supply 
  • Invoice orders in ALC computer system Order Entry—Lowe’s 
  • Receiving shipping tickets back after loaded 
  • Invoice orders in ALC system Inventory 
  • Enter inventory receipts daily 
  • Match AP invoices to inventory receipts and process for payment 
  • Enter Mill and Bagging Plant production daily in QuickBooks and ALC spreadsheet 
  • Enter Partner facility (Chatsworth) production daily in Quickbooks
  •  Build assemblies from production entered daily in Quickbooks Health and Safety Compliance 
  • MSHA 
  • File Pre-Shift Foreman Inspections in binders and keep on file for required time

What You’ll Bring

  • Possess good verbal and written communication skills.
  • Be a self-motivator who can work efficiently with minimal supervision.
  • Efficient computer skills
  • Experience with Quickbooks

Perks & Benefits (Staffing Firm)

  • Medical & Vision Insurance
  • Direct Deposit & Reliable Weekly Pay
  • Holiday and Birthday Pay*
  • Recognition during National Staffing Week!


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