Shipping Coordinator

Shipping Specialist

SUMMARY

Performs a variety of routine and specialized shipping tasks such as, processing shipments in various transport systems, preparing shipment documents including packing slips, commercial invoices, & BOL’s, comparing identifying information on outgoing shipments with packing slips or other documents to ensure accuracy. Prepares outgoing shipments for pick-up and updates ERP system and internal customers as needed. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 

• Collaborates and communicates with logistics team members, account managers, freight carriers, and others involved in the shipment of parts and products. 
• Prepares shipments for postal or commercial transport; determines most economical and efficient shipping method or customer preferred method; selects appropriate shipping container; ensures all shipment receive the proper labeling and charges; packs items to ensure safe delivery.  
• Prepares bills of lading; checks items to be shipped against orders to ascertain that quantities, destination, and routing are correct.  
• Sorts, counts, packages, labels, insures, and/or logs inventory when shipped.  
• Enters all shipping data into the ERP system daily, accurately, and completely. 
• Completes international bills of lading and documentation. 
• Tracks, traces, and updates the status of outgoing shipments as needed. 
• Researches and traces lost shipments and/or customer claims of lost shipments, and initiates proof of shipment and related documents.  
• Operates dolly, pallet jack, and/or forklift in loading shipments onto delivery and/or freight vehicles. 
• Maintains a clean and organized work area. 
• Engages with vendors and drivers with a positive attitude. 
• Provides additional backup support for receiving and transportation teams. 
• Performs other duties as directed by leadership. 

EDUCATION and/or EXPERIENCE

• High school education or equivalent combination of education and experience preferred. 
• Previous experience with Microsoft Excel or ERP System software beneficial. 
  Experience using a forklift and professional forklift certification is strongly preferred. 

KNOWLEDGE, SKILL AND ABILITY

• Previous experience with logistics portals, such as FedEx, UPS, DHL, etc. strongly preferred; previous experience with similar online portal operation and navigation required.  
• Personal accountability and integrity are paramount, as this position is tasked with an accurate accounting of all inventory. 
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