Invoicing Clerk
Full-Time | Onsite | Monday through Friday, 8:00 a.m. to 5:00 p.m.
Salary: $30,000 to $45,000 annually, based on experience
Build the Final Step in Every Successful Project
A well-established commercial sign manufacturing and installation company is seeking an Invoicing Clerk to support its continued growth.
This position is being created to separate customer invoicing from general bookkeeping. The Invoicing Clerk will serve as an important final checkpoint in the project process, ensuring completed work is reviewed accurately, documented thoroughly, and invoiced correctly.
This is an opportunity to build a long-term career with a company that will train you, trust you to manage your responsibilities, and provide the tools needed to succeed.
What You Will Do
Each project begins with a site survey and moves through estimating, permitting, material ordering, installation, and completion. Once the work is finished, you will review the completed job file and prepare the customer invoice.
Your responsibilities will include:
- Review completed project folders from the original contract through final installation
- Confirm that contracted work, labor, materials, permit fees, taxes, and approved additions are included
- Identify additional billable work that may have been required during the project
- Prepare accurate customer invoices using a customized in-house system
- Enter and process invoices through Sage, formerly known as Peachtree
- Submit completed invoices for internal review before they are sent to customers
- Maintain organized and complete invoicing records
- Communicate with estimators, operations staff, accounting support, and leadership when information requires clarification
- Assist with limited data entry or light administrative invoicing responsibilities as needed
You will not be expected to arrive knowing the company’s process. Hands-on training will be provided on customized internal software, invoicing procedures, project terminology, and Sage accounting software.
What You Will Bring
- Strong numerical accuracy and attention to detail
- Strong organization and proofreading skills
- General computer proficiency and the ability to learn new systems; Microsoft Excel knowledge is an advantage
- Clear verbal and written communication
- Dependability, follow-through, and personal accountability
- A willingness to ask questions, accept feedback, and adapt when project details change
- The ability to collaborate with estimators, operations staff, accounting support, and leadership
Previous invoicing, billing, bookkeeping, accounts receivable, or administrative experience is helpful, but industry-specific experience is not required.
A college degree is not required.
Leadership and Work Environment
You will work closely with the Vice President of Operations and an accessible company owner who remains involved in the business and available to employees.
Leadership understands that new employees will make mistakes while learning and focuses on coaching, correction, and continued development.
The office combines the character of a renovated historic facility with modern technology. Employees generally have dedicated office space and are provided with computers, large monitors, tablets, and other equipment needed to perform their work.
The right person for this environment will appreciate independence while understanding that flexibility and trust come with responsibility.
Compensation, Benefits, and Perks
- Annual salary of $30,000 to $45,000, based on experience and overall fit
- Two weeks of paid vacation after 90 days, prorated during the first partial calendar year when applicable
- Paid company holidays after 90 days
- A flexible, trust-based approach to occasional medical appointments, illness, and personal circumstances when responsibilities remain current
- Discretionary year-end bonus potential based on company profitability, position, tenure, and individual performance
- Team lunches, dinners, seasonal activities, and community events
Please note that employer-sponsored health, dental, and vision insurance are not currently offered.
